Free tool
Rebooking interval calculator for nail studios and booth renters
If every client came back when her set was actually done rather than when she remembered, this shows you the appointments and the chair hours that would create.
Free tool, no sign up
Gel set price calculator: rent, product and the hours you fill
Put your weekly rent, your product cost per set and the services you honestly fill into one place and read the price floor off the other side.
Booth rent does not care how many clients you saw. It is the same on a week you filled twenty six chairs and a week the flu took out five appointments. That is what makes it dangerous to price against: every empty chair pushes the rent burden onto the sets you did do, and the price that worked in a full week quietly stops working.
This calculator does the division in the right order. Fixed costs first, spread across the services you realistically complete. Product per set on top. Then your own pay, treated as a cost of doing business rather than as whatever happens to be left in the drawer on Sunday night. Card processing comes off the top last, because the processor takes its share of the whole ticket.
Your result
Break even price per set
$22.41
The price where a set covers its rent share and its product and pays you nothing.
Price that pays you too
$72.41
Your own pay built into every service instead of left to whatever remains.
Menu price after card processing
$74.57
What the menu has to say once the processor takes its cut of the ticket.
Weekly takings at that price
$1,641
What the chair bills in a full week if every service goes out at that price.
Round the menu price up to the nearest five dollars, because a price ending in odd cents reads as a mistake at the desk.
Why filled services matter more than your hourly rate
Techs usually calculate an hourly rate and multiply. The trouble is that a nail week is not a solid block of billable hours. Soak offs, sanitizing between clients, the client who is twenty minutes late, the restock run, the deposit that never arrived: all of that sits inside the day and none of it bills.
Counting completed services instead is more honest, because it is a number you can verify from your own record. If you log every set, you already know that twenty two is your real week and twenty eight was one good month. Price on twenty two and a busy week is a bonus rather than the assumption holding your rent up.
What to do when the number comes out higher than your menu
It usually does the first time, and the reflex is to reject the number. Before you do, check the two inputs that hide the most: product cost per set is often understated because bits, files and prep get bought in bulk and forgotten, and filled services are often overstated by two or three.
If the number holds, you have three levers rather than one. Raise the menu price, raise the number of services you fill by tightening rebooking, or cut the product cost by trimming a color wall that is not earning. Most studios that close the gap do it with a smaller price move plus a real rebooking change, not with a price move alone.
Questions about this calculator
Should I include my own pay as a cost?
Yes, and it is the step most techs skip. If your pay is not in the arithmetic, it becomes the residual, which means a slow week takes it away first. Treat it as a fixed cost like rent and the price you need becomes visible.
What if I do gel, acrylic and pedicures at different prices?
Run the calculator once per service type using the product cost and the realistic weekly count for that service. The fixed cost share should be split in proportion to how many of each you do. That gives you a floor per line on the menu instead of one blended number.
How do I work out my product cost per set?
Take a month of supply invoices, subtract retail items, and divide by the number of sets you completed that month. If you log product usage per set, the number is already there. Include files, bits, wipes and prep, not only the gel.
More free tools and working documents
Working document
The client nail record card every set should be logged on
One page per client that holds what you applied, how you prepped it, how it wore and when she is due back, so the next appointment starts with facts instead of memory.
The inputs belong on the client card
The figure you just read is only as honest as the wear days and product cost you typed above it. In PolishBook both come off the client card, logged at the removal rather than recalled a month later, so the next time you rerun this the numbers are your own. Ask for a demo and we will start with one gel set you finished this week.